Position Title: Registrar/Bookkeeper

Department: Administration

Status: Part Time non exempt

Pay & Benefits: $17.50/hour; PTO; paid holidays; cell phone stipend; workshop discount

Schedule: Flexible 20 hours/week; a partially hybrid/remote schedule possible; some nights/weekends

Position Summary

Reporting to the Administrative Manager and working collaboratively with administrative staff, the Registrar/Bookkeeper performs bookkeeping, data management, workshop registration, financial reporting, and administrative functions that contribute to the ability of Shake Rag Alley Center for the Arts to successfully achieve its mission. Provides excellent and timely customer service to colleagues, Board members, volunteers, donors, students, instructors, vendors, and the public.

Primary Responsibilities

Bookkeeping

● Manages day-to-day bookkeeping, including payment of monthly bills, recording of daily income from all sources, processing of donations, and preparation of monthly financial summaries.

● Manages payments and accounts and prepares checks and recurring charges for all payments in a timely fashion.

● Manages annual vendor contracts and rental agreements.

● Processes all room rental income as sales receipts. Tracks and pays room and sales tax.

● Make deposits of cash and check income in a timely fashion.

● Reconciles the checking account, credit card deposits, and petty cash.

● Generates monthly balance sheets and comparisons of income/expense to the budget and provides reports to the Administrative Manager, Executive Director, Board President and Treasurer.

Data Management and Registrar

● Manages the Shake Rag Alley database to track and update donations, mailing lists, instructors, classes, and workshop registrations.

● Processes donations of cash gifts, grants, items, and volunteer time, and prepares appropriate letters of thanks and receipts.

● Manages adult and youth workshop registrations data and monitors the accuracy of website registration entries and class cancellations. Sends class confirmations and responds to student queries regarding full classes, workshop charges, refunds, etc. Cancels registrations and processes refunds as needed.

● Prepares data reports or mailing lists as requested.

Other duties as assigned.

Preferred Qualifications

● Bachelor’s degree in accounting, business, arts administration, or related field from an accredited educational institution.

● Enthusiasm for Shake Rag Alley’s mission and ability to demonstrate flexibility, friendliness, and patience in all situations.

● Computer and Internet proficiency to include Google Drive, Gmail, cloud-based registration, and database systems.

● Attention to detail, strong problem-solving skills, and an orientation towards teamwork.

Physical Demands and Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

● Physical Demands: While performing the essential functions of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

● Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Shake Rag Alley Center for the Arts is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability status, genetic information, protected veteran or uniformed service member status or any other characteristic protected by law.

18 Shake Rag St., Mineral Point, WI 53565 | 608.987.3292 | www.ShakeRagAlley.org | Updated Dec 2024